5 ways you should be using Microsoft OneNote
Software packages have become indispensable tools in the modern workplace. From communication and accounting to publication and presentation, Microsoft continues to lead by example with some of the best products in the marketplace.
Microsoft OneNote is a robust option to improve your team’s productivity and organization. This digital notebook application enables real-time collaboration and integration with the popular Office 365 software package.
Let’s take a look at five ways you can use OneNote to improve your business.
1. Digital reminders and ideas
OneNote is a fantastic short-term memory aide that follows wherever you go. This digital notebook works seamlessly on phones, tablets, laptops, and Windows and Mac computers to make integration easier than ever before. And OneNote notebooks can be shared with your colleagues and associates for real-time collaboration. This way you can share your ideas before they fade from memory.
According to Medium, “OneNote allows you to capture just about anything.” Like many other Microsoft products, OneNote exists in the cloud so you can move between devices for quick and easy operation. You can think of OneNote as a much smarter, digital version of a pocket notepad or those all-too-familiar yellow sticky notes.
2. Integration and connection
OneNote is all about integration, with each individual message or document fully compatible with other Microsoft and online services. Whether you want to create an Outlook Flag, link an appointment, or search among your notes, this application is designed to be user-friendly and team-friendly.
The built-in search feature is impressive and easy to use, which means you can integrate your own documents along with those created by your contacts. It’s never been simpler to link multiple notes about design or marketing, even if they were created months apart or by entirely different people.
3. Sharing and collaboration
OneNote is a collaborative tool that allows for real-time sharing of information and ideas. This is an incredibly powerful workplace tool because it enables people to collaborate from anywhere around the world in real-time. According to Forbes, a study by the Institute for Corporate Productivity found that companies who promote collaboration perform five times better than those who don’t.
Whether you need to share notes about a key client, set deadlines for a new project, or talk about last night’s game, OneNote is the perfect team-building application. As you might expect, OneNote features seamless integration with OneDrive and other Microsoft products and services.
Related: The top 10 SMB cloud solutions for 2019
4. Prioritization and customization
OneNote allows anyone to use tags to categorize subjects and prioritize specific notes. No more dealing with a huge pile of notes about your next IT project. With OneNote, you can organize with subpages, use unique page templates for different situations, integrate with Outlook Flags to customize activity and manage deadlines, and tag absolutely everything to filter and organize data. When you’re dealing with multiple professional projects at the same time, customization is absolutely critical.
5. Organization and management
OneNote has the ability to capture pretty much every kind of information input, including text notes, handwritten notes, pictures, videos, and various document formats. Whenever you come across something that you don’t want to forget in a meeting or research project, you can create a digital note with the assurance that it will be ready and waiting for you in the future.
Putting these amazing features to practical use in a workplace environment demands organization and management. The evolving information age is fast and furious, but OneNote gives you the capability to set up specific structures and templates to use time and time again.
Your managed IT services partner can advise you on how to implement the right cloud-based tools for your team and your business goals.
